How to record the purchase of fuel if the reporting person paid with his own funds?

1. Create a correspondence account 2445X for the responsible person.

GL → Chart of Accounts

Chart of accounts screen in accounting system

2. Create an operation type for the purchase:

Reference Books → Warehouse → Operation Types

Enter the required correspondence accounts into the operation type according to your company’s approved chart of accounts. Check the boxes for “Active” and “Purchase”.
If the purchase entry needs to be included in the i.SAF register, additionally check “Include in VAT register”.

Operation type creation form with purchase and VAT register options

3. Register the purchase document:

Warehouse → Purchases

Click

Button for adding a new purchase document

, in the “Operation” field use the newly created operation. Also, fill in the “Advance Employee” field with the relevant advance employee.

Purchase document registration form with advance employee field

4. Verify the correspondence accounts of the double-entry:

Double-entry correspondence account verification screen

5. To generate the employee’s advance report, click Reports → GL Reports → “Advance Report – for selected employee”.

Note. When registering a purchase with correspondence account 443X, this account is closed and the debt is transferred to the responsible person.

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how to record the purchase of fuel if the reporting person paid with his own funds

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How to record the purchase of fuel if the reporting person paid with his own funds?

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